Tampa Document Scanning Services
Our Document Scanning Services
Our comprehensive document scanning services in Tampa encompass a spectrum of solutions, extending from paper scanning to the conversion of microfiche or microfilm, and even large-format scanning. Whether you require the efficiency of a top-tier scanning facility or prefer the convenience of mobile equipment brought directly to your business site, our capabilities cover it all.
Why should I use a professional scanning service?
Free up space: Physical documents take up valuable space in your office. Digitize to remove clutter, the eye sore of filing cabinets, or to use your space better.
Employee flexibility and improved workflow: Digital documents can be found, retrieved, and shared securely and instantly. Your team will be able to collaborate more effectively and respond to customers without delay. With customers expecting their needs to be met on increasingly shorter timelines, every minute and hour saved is crucial.
Reduce spending: Scanning documents costs just cents per page and reduces storage, printing, and mailing expenses. It also reduces the long-term costs of paper storage and organization. Once those documents finish uploading to your chosen electronic filing system, they remain there for as long as you need them.
Preservation of documents: Push your organization into the future with a system that preserves documents forever. Forget worrying about wear and tear or keeping extra copies–scanning can help!
Traditional Paper Scanning
Paper comes in thousands of varieties and we have experience in all types. From credit card receipts to full-size architectural drawings—we can scan virtually anything. We work with a variety of unique paper types, such as tissue paper, color copies and double-sided documents.
We even offer complete scanning solutions extending from the initial scanning all the way through file indexing and storage in an EDMS.
Micrographics Migration to Digital Formats
When you convert microfilm to a new digital format, you need expert care and handling. Our experienced staff has handled hundreds of millions of microfilm images. When necessary, our processing laboratory personnel will evaluate microfilm flaws and recommend procedures to enhance the film before scanning.
High speed film scanning equipment converts both 16mm and 35mm film. We can handle a wide spectrum of film reduction ratios. Our local scanners are equipped with sophisticated image enhancement software that produces the highest possible quality electronic images.
We use a pre-scanned image to evaluate the precise location of images prior to microfiche scanning. These documents are scanned concurrently to minimize client turnaround time.
Engineering Drawings Scanning
Our scanning and conversion services for architectural/engineering drawings include blueprints, mylars, and drawings spanning “A” to “J” sizes. Although most clients request TIFF or Adobe PDF images, output is available in a variety of formats for your convenience, including DWG, CALS and JEDMICS.
Other Document Management Services
In addition to traditional scanning services, we offer several other options to help you manage your documents better, including:
- Finding the right document management system that fits your business model
- Indexing and uploading files into a Document Management System (DMS)
- Helping you convert to a paperless office
- Optical character recognition (OCR) to make your files editable
- Day-forward scanning, where you scan all documents starting after a certain point
It’s our mission to find you a custom solution for your scanning project quickly and easily. Fill out the form or call us for a customized quote.
Get Free Quotes on Document Scanning Services In Tampa and Surrounding Areas
Tampa Scanning & Imaging can help you find a secure scanning provider that can handle your project. We’re ready to handle your sensitive records to ensure your documents are protected from conversion to storage and/or disposal.
To get free, no obligation quotes today, fill out the form or give us a call at (813) 527-9613. Within minutes of receiving your request, we’ll be in contact to help you with your project.
Frequently Asked Questions
How does professional scanning work in Tampa?
In Tampa, our professional scanning and imaging process involve taking your physical documents and employing state-of-the-art scanners to create precise digital replicas that faithfully mirror the original.
What is Document Scanning?
Document scanning is the conversion of physical documents into a digital format using specialized equipment or scanners. This process captures images of paper documents, transforming them into electronic files for more efficient storage and retrieval.
How does Document Scanning work?
To initiate document scanning, a paper document is placed into a scanner equipped with light or cameras to create a digital representation. The resulting image is typically saved as a digital file, commonly in formats such as PDF or TIFF.
Why might I need a professional for document scanning in Tampa?
Choosing professionals for document scanning in Tampa ensures the use of high-quality equipment and expertise, leading to accurate and efficient document conversion. These experts in Tampa handle large document volumes, adhere to stringent quality standards, and may offer additional services like indexing and organization.
How secure are my documents and information during the scanning process?
Document scanning services in Tampa prioritize security and confidentiality. Reputable providers implement encryption, access controls, and secure facilities to safeguard documents and data throughout the scanning process, ensuring the utmost privacy.
How much does it cost to utilize document scanning services in Tampa?
Professional document scanning services in Tampa typically cost between 7 to 12 cents per scanned page. The overall expenditure for your digitization project will vary based on factors such as the number of documents, required preparation, and the service location in Tampa.
What is the typical turnaround time for digitization and access to my documents in Tampa?
The time needed to complete your document scanning project and provide access to digital files in Tampa depends on the nature of the documents, order volume, and specific services requested. At Tampa Scanning and Imaging Services, we prioritize accurate scanning and timely delivery of your crucial documents.
What industries benefit from document scanning services in Tampa?
Industries in Tampa benefiting from records management, storage solutions, and document scanning include healthcare, banking, architecture, creative industries, professional services (legal, marketing, accounting), social services, insurance, manufacturing, transportation, education, retail, automotive, and federal, state, and local governments.