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Document Storage Services in Tampa

Off-Site Document Storage in Tampa

Opting for document storage in Tampa presents a practical solution for reclaiming valuable space within your office. It enables you to securely retain documents that may not be frequently accessed but are essential for reasons such as retention, security, or confidentiality.

Our services extend to businesses of any size, offering records storage and retrieval assistance. Our local experts are poised to collaborate with you, ensuring the optimization of your document retention strategy while minimizing the physical filing space required in your office.

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Off-Site Document Storage Considerations

Tampa Scanning and Imaging will help you free up valuable office space and enhance the productivity of the employees who maintain your documents.

Access Control

Off Site Storage Services

Our secure, local document storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it an ideal solution for securing confidential files, personnel records, and important files related to your business.

Climate-Controlled Document Storage in Tampa

We provide temperature and humidity-controlled storage. The storage area has a backup power source, ensuring that the temperature and humidity are maintained even during a power outage. Documents and items we provide storage for include:

Paper
Film
X-Rays
Microfilm
Discs
Magnetic Tapes

secure document storage solutions near you with our scanning, storage, and management partners near you

Legal Compliance in Florida

Document retention policies, along with document storage programs, can help you decide which files to keep and for how long as well as deciding how to dispose of records after they are no longer needed.

Disaster Protection & Planning

Major catastrophes can destroy years of important business documents. At Tampa Scanning and Imaging, we help to prevent the destruction of your critical records by developing a document management plan for disasters and storing them at secure Florida facilities.

Find an Offsite Records Storage Facility Near Your Tampa Location

Ready to clean up your office and move your files offsite? Call us at (813) 527-9613 or fill out the form and we will help you find the best solution for your document storage needs.

Tampa Scanning and Imaging
550 N Reo St
Tampa, FL 33609
Phone: (813) 527-9613
E-Mail: info@tampascanning.com

Frequently Asked Questions

What is Document Storage, and Why is it Essential?

Document storage in Tampa involves securely housing physical or digital documents in a dedicated facility. The primary objectives are to optimize office space, enhance organizational efficiency, and ensure the security of documents. This service proves invaluable for businesses dealing with a significant volume of paperwork, providing an efficient solution for managing and accessing documents.

Is Document Storage Cost-Effective?

Absolutely. Document storage is often a more cost-effective alternative to maintaining in-house storage solutions in Tampa. It enables businesses to allocate office space more efficiently and reduces the administrative burden associated with managing large volumes of documents. The scalability of these services ensures you only pay for the storage capacity you genuinely need.

Can I Store Confidential or Sensitive Information?

Certainly. Document storage providers in Tampa are well-equipped to handle confidential and sensitive information. Stringent security measures are implemented to ensure the privacy and integrity of your documents throughout the storage process.

How Do I Access My Stored Documents?

Accessing your stored documents in Tampa is typically straightforward. For physical documents, a retrieval request process is usually in place, and many services offer scan-on-demand options. Digital documents are often accessible through secure online platforms, utilizing user-specific login credentials.

What Types of Documents Can Be Stored?

Document storage services in Tampa cater to a wide range of documents, including legal papers, financial records, employee files, medical records, and more. Both physical and digital formats can be stored, offering flexibility tailored to your business needs.